Stage 01
Request
Students and alumni submit transcript requests through a dedicated portal and follow their order status.
EduTranscript by CertifyMe
Transcript Management Software for Universities
From Transcript Request to Secure Verification
Automate transcript requests, processing, delivery and verification while keeping the university SIS as the authoritative source of academic data.
Keep the university's SIS as the source of truth. Modernize the workflow around it.
Built for: Registrar · Student Services · IT · Records Management
Transcript workflow7 connected stages
Stage 02
Authenticate
Apply institution-defined identity and eligibility checks before the request advances.
Stage 03
Review
Registrar and records teams review request details, eligibility and required approvals.
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Stage 04
Generate
Prepare the transcript from institution-approved academic information sourced from the SIS.
Stage 05
Sign
Apply the institution's selected digital signing approach to support issuer authenticity and document integrity.
Stage 06
Deliver
Make the approved transcript available to the learner or intended recipient through the configured delivery path.
Stage 07
Verify
Recipients can check the issuing institution and available integrity evidence using the verification experience.
Choose a stage to explore the workflow. Use the arrow keys, Home or End to move between stages.
The transcript management problem
The Transcript Management Problem
Email requests, manual eligibility checks, document preparation, dispatch and status questions can leave Registrar and Student Services teams coordinating the same request across disconnected steps.
EduTranscript by CertifyMe gives institutions a way to bring those hand-offs into a visible workflow—while the university remains in charge of its academic records.
- Requests and follow-ups split across inboxes
- Repeated checks and manual processing
- Unclear status across approval and delivery
- Registrar time spent responding to verification enquiries
One connected operating path
One Workflow From Request to Verification
Move each transcript through the controls your institution defines—from a learner's request to a recipient's verification—while preserving clear ownership at every stage.
- 01RequestReceive a digital request.
- 02AuthenticateApply identity and eligibility checks.
- 03ReviewRoute for institutional review.
- 04GeneratePrepare the approved record.
- 05SignSupport integrity and provenance.
- 06DeliverMake the transcript available.
- 07VerifyEnable recipient checks.
For Registrar and Records Management
Registrar Operations
Bring intake, review, approval, processing and dispatch into one operational flow. Teams can see where a request stands and apply the university's own rules at the points that matter.
- Receive
- Review
- Approve
- Process
- Deliver
Student and alumni portal
Student & Alumni Portal
Students and alumni can submit requests, check status and access issued records through a dedicated portal. Eligibility, record access and delivery remain guided by institutional policy.
- Request
- Track
- Access
- Share
Access beyond graduation
Secure Long-Term Access
Further study, employment and professional applications can require official academic records years after graduation. A digital request and retrieval path can make those moments easier to manage for alumni and university teams.
The institution governs access, availability and retention according to its policies and operational requirements.
SIS integration
SIS Integration
The SIS remains authoritative for student, course, grade, credit and academic-history data. EduTranscript by CertifyMe connects the transcript process to institutional systems through configurable integration, with scope and record mapping defined with the university.
Use the systems your institution trusts. Define the connection, approved data and workflow with your IT and Registrar teams.
UNIVERSITY SISAuthoritative academic data
EDUTRANSCRIPT BY CERTIFYMERequests · review · processing
DIGITAL TRANSCRIPTPrepared · delivered · verifiable
Connection and data mapping are scoped to institutional requirements.
Transcript security and integrity
Transcript Security & Integrity
Digital signing can provide evidence of issuer authenticity and document integrity. Identity association, access control and signature validation address distinct parts of transcript trust.
- Issuer provenance — identify the institution responsible for the record.
- Document integrity — check whether signed content matches its issued state.
- Recipient access — apply institutional controls for who can access a record.
Issuer keys, applicable status information and verification resources support the record's verification lifecycle.
Recipient verification
Recipient Verification
A recipient can use the transcript's verification experience to review available institutional provenance and integrity evidence, helping reduce routine verification calls to the Registrar.
Issuer
Which institution issued the record?
Recipient
Who is named on the transcript?
Integrity
Does the available signature evidence match?
Verification depends on applicable issuer keys and status resources being available for the relevant record.
Institution-to-institution sharing
Institution-to-Institution Sharing
A learner can share an issued transcript with another university, an employer or a credential evaluator. The record's verification remains connected to its issuing institution; the receiving organization decides how it is accepted and reviewed.
- 01ISSUING INSTITUTIONApproves and issues the academic record
- 02LEARNER SHARESProvides transcript access to a chosen recipient
- 03RECEIVING ORGANIZATIONReviews the transcript and available verification
Governance and retention
Governance / Retention
Academic records need clear owners and operating rules. EduTranscript by CertifyMe supports a transcript workflow that can be aligned with university governance, privacy requirements and records-management practice.
- Define who may request and access each record.
- Set review, approval and reissue responsibilities.
- Align transcript availability and retention with institutional schedules.
- Coordinate integration and security requirements with IT and records teams.
Where verification depends on issuer keys or status resources, institutions should plan for those dependencies as part of their operating model. Retention and ongoing availability follow the institution's chosen policy and service configuration.
EduTranscript keeps the university in control of the academic record and the rules around its use.
Review security and privacy practices with your IT, Registrar and records-management teams.
What is transcript management software?
EduTranscript by CertifyMe connects transcript requests, authentication, institutional review, generation, signing, delivery and recipient verification. Registrar, Student Services, IT and Records Management teams coordinate the workflow while the university remains the authority for the academic record.
Does EduTranscript replace the university SIS?
No. Keep the university's SIS as the source of truth. Modernize the workflow around it. EduTranscript by CertifyMe connects transcript operations to institution-approved academic data; the integration approach is agreed around the university's systems, permissions and workflow.
How do Registrar teams control transcript processing?
Registrar teams review requests and eligibility, authorize the record, and oversee processing and dispatch. The university defines authentication, approval, transcript formats and access requirements, with Student Services and IT supporting the configured workflow.
Can students and alumni request and access transcripts online?
EduTranscript by CertifyMe provides a transcript portal for requests, status tracking, access to issued records and sharing with recipients. Student and alumni access follows the university's eligibility, privacy and retention rules.
How can recipients verify a digital transcript?
Recipients use the supported verification link, code or document-verification workflow to check issuer information, record integrity and applicable status. Signature checks use the relevant issuer keys and verification resources; the university remains the authority for the academic information.
How does institution-to-institution transcript sharing work?
EduTranscript by CertifyMe supports sharing issued records through the institution's configured delivery and verification workflow. The sending institution controls authorization and the receiving institution reviews the record against its own requirements. Exchange formats, permissions and recipient processes are agreed during implementation.
Who governs transcript retention and long-term access?
The university sets retention, access, privacy and recovery requirements. EduTranscript by CertifyMe supports secure retrieval and record access within those policies, with the service and recovery arrangements agreed for the institutional implementation.
EduTranscript by CertifyMe
Modernize Transcript Management
Bring transcript requests, processing, delivery and verification into a connected institutional workflow—with the SIS continuing as the authoritative source of academic data.